Why Is a Licence Required?
When music is played in public, copyright law requires that creators and performers are fairly compensated.
There are two key rights involved:
- PRS for Music collects royalties for songwriters, composers and publishers.
- PPL collects royalties for performers and record labels.
To simplify the process, PPL and PRS formed a joint venture called PPL PRS Ltd, allowing most businesses to obtain a single combined licence.
Who Needs a Licence?
You generally need a licence if you:
- Play background music in a shop, salon or gym
- Play radio or television in a workplace
- Host live performances
- Use music in fitness classes
- Play music in communal areas
Even if you are only playing the radio, a licence is usually required because it constitutes public performance.
How Are Fees Calculated?
Licence fees vary depending on factors such as:
- The size of your premises
- The type of business
- How music is used
- Audience capacity
Fees are distributed to artists, songwriters and rights holders, ensuring they are paid when their work is played commercially.
What Happens If You Do Not Have a Licence?
Failure to obtain the correct licence can result in enforcement action, including backdated fees and potential legal proceedings.
PPL PRS regularly contacts businesses to assess compliance, particularly in sectors such as hospitality, retail and fitness.
Practical Steps for Businesses
- Determine whether music is played publicly on your premises
- Visit the official PPL PRS website to assess your requirements
- Ensure your licence reflects your business size and usage
- Keep documentation for compliance
Music enhances atmosphere, improves customer experience and can even increase dwell time in retail environments. However, it must be used legally.
Understanding PPL PRS licensing ensures your business supports the creators behind the music while remaining fully compliant with UK copyright law.
